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E-mail Accounts
New and returning* students must apply for a NetLink-ID and email account. Once you are admitted, go to netlink.uvic.ca to apply for a NetLink-ID and email account. You will need your NetLink-ID to access My page in order to update your personal profile, register and view your academic record online. Your NetLink-ID will give you access to computing resources on campus, including computers labs and UVIC AirNet wireless internet. The Office of the Registrar sends important information concerning registration and academic matters by UVic NetLink email. You may also be contacted via email by departments or instructors. You must set up a UVic NetLink account with email and check it frequently.
*Student NetLink accounts are automatically reactivated for students applying for readmission within 23 months after the end of their last registered session. This does not apply to accounts that have been changed from student to other designations (example: employee). For NetLink account purposes Winter Session ends April 30, and Summer Session ends August 19. For example, if you were registered for Winter Session 2009-2010 or later you will have your NetLink account reactivated if you apply for reregistration prior to April 2012.
Faculty Change
New Undergraduate Students
If you wish to change the Faculty to which you have applied or been admitted, notify Undergraduate Admissions, in writing, by email or fax. Requests will be considered and you will be notified. You will only be considered for a new program provided space is available and the application deadlines for the new program have been met. These changes may cause you to forfeit your registration if you have already registered in program specific courses.
Please note that if the Faculty in which you wish to enroll has restricted admission (e.g. Music) you should also refer to the Department or School website regarding admission information.
Returning Undergraduate Students
If you wish to change Faculties, complete an online Undergraduate Reregistration Application indicating the new Faculty and program into which you wish to enroll. Please note that if the Faculty in which you wish to enroll has restricted admission (e.g. Music), you should also contact the Department or School involved.
Fees
Fee Payment Deadlines
See: Student Tuition and Fee Assessments
Payment of the balance of your fees must reach Tuition Fees by the following dates or a service charge will be added to your account.
Winter Session Fee Payment Deadlines
| First Term Fees: |
September 30 |
| Second Term Fees: |
January 31 |
Statements of account are not mailed in advance. Please sign into UVic to view your balance on the Student Services menu. Payment must be made by due dates whether or not a statement of account is received. Failure to pay full fees by October 31 in the first term or by February 28 in the second term can result in cancellation of course registrations and in denial of services.
Please consult the University Calendar for full details of fees and fee regulations.
Fees will be assessed for each course in which you register. Confirm your registration by accessing My page.
Fee Reduction Deadlines
Fee reductions are based on the date students drop a course via My page or receipt of notification to Undergraduate Records. Non-attendance at classes will not be grounds for backdating Course Drops to allow reduced fee assessments. Check My page for changes.
Tuition fees reduction deadlines for standard courses for Winter Session 2010 - 2011:
• First term courses or first half of full year courses:
| 100% reduction: |
September 21, 2010 |
| 50% reduction: |
October 12, 2010 |
• Second term courses or second half of full year courses:
| 100% reduction: |
January 18, 2011 |
| 50% reduction: |
February 8, 2011 |
Fee Reduction Deadline - Non Standard Courses
Fee reduction and drop deadlines for non-standard date courses are based upon
a percentage of the duration of a course (in a calendar not lecture days).
For Winter Deadlines, refer to Courses with Non-Standard Dates & Deadlines site.
Athletics/Recreation and UVic Student Society fees will be reduced by 50% when students withdraw by October 9 or February 6 (these do not apply to Off Campus students).
Fee reduction and drop deadlines in Summer Session are based upon a percentage of the duration of a course: 15/38/66% for 100% fee reduction, 50% fee reduction and Academic Drop Dates respectively. The duration of a course is end date – start date + 1 (i.e. the first day counts as 1).
Refunds are subject to retention of the $200 acceptance deposit, except if your only course registration is cancelled by the University, or if your only course registration is waitlisted and you do not gain access to the course. You must write to the Associate Registrar of Admissions to appeal for a refund or a transfer of the deposit before the end of the current session.
The University of Victoria Students’ Society (UVSS) provides a mandatory Health & Dental Plan for undergraduate students. For further information, you can read the Fees section in the University Calendar, visit www.ihaveaplan.ca, call the Member Services Center at 1 877 789-8714 or drop by the SUB Info Booth.
Graduation
If you intend to graduate you must complete an Application for Graduation as soon as possible but no later than December 1st for May graduation (Convocation in June), or July 1st for October graduation (Convocation in November). A $10 late fee will be assessed for applications received after these dates. Applications are available at Undergraduate Records or you may request one online under Forms at registrar.uvic.ca/undergrad. You will not be eligible to graduate until you have formally declared your degree program through the completion of a Curriculum Advising & Program Planning (CAPP) report through your Faculty Advising Centre (see Academic Advce).
Note: Due to the delay in obtaining official transcripts, students completing their degree requirements at another institution during the second term of the Winter Session (January-April) are not eligible to graduate at May convocation. They must apply for a succeeding convocation.
Candidates for graduation are responsible for reviewing their academic record regarding both their individual degree program and general University degree requirements, as noted in the Calendar. Students are strongly advised to make an appointment at their Faculty Advising Centre to review their records early in their final year of study.
Students who apply to graduate but who subsequently change their mind or are ineligible must give written notice of cancellation to Undergraduate Records.
Note: All graduation fees are non-refundable.
Limitation of Enrollment
The University reserves the right to limit enrollment. This may include limiting the registration of any listed courses, in addition to cancelling or revising any of the listed courses. Because enrollment is limited, admitted students may not be able to register in their chosen courses or sections. Entry to a specific course may also be limited by academic requirements. Although every effort is made to accommodate students on waitlists the University cannot guarantee that space will become available. Students on waitlists are advised to contact the appropriate academic unit regarding the availability of space before making arrangements to move to Victoria.
A Letter of Admission or a notification of date and time to register at the University does not guarantee a student entry to a particular course or program. Students are advised to read the Calendar for specific enrollment limits and entry criteria for their program and for each course.
Mailing Address Change
Update your address, phone numbers and emergency contacts on your Personal profile by signing into My page.
To ensure you receive important correspondence you must keep this information current. Undergraduate Admissions and Records and Graduate Admissions and Records will only mail statements of grades by request.
Name Change
The name you submit to Undergraduate Records will be used on all University records, including transcripts. Any problems arising from differences between this name and a student's legal name are the responsibility of the student. Name change forms are available at Undergraduate Admissions and Records (University Centre).
Student/Library Cards
Student/Library Cards are issued to all UVic students and are produced at the Photo ID Centre in the lobby of the University Centre Building. Returning students can have their cards validated (encoded) at the Photo ID Centre or at the UVSS Info Booth in the Student Union Building (SUB). The loss or theft of your ID Card should be reported immediately to the Photo ID Centre where you can initiate a replacement for a $15 fee (phone 250-472-4554 or email: idcentre@uvic.ca).
For detailed information on student cards and the U-Pass, visit the Photo ID website at: www.uvic.ca/photoid.
Important Information About Your Student Card/Library Card
Please note that the University of Victoria ID card is the required form of identification for all registered students and that all student cards are the property of the University of Victoria. Students may be required to present this card at examinations as proof of identity. As well, students must present their card to Campus Security staff upon request. The ID card may only be used by the card holder. Your card will be encoded for bus pass (u-pass) privileges and for access to Athletics facilities. When you ride the bus or visit the Ian Stewart Complex Athletics facility, you must swipe your card to show that you are currently eligible for services. Your card is intended for use throughout your full course of study at UVic. We do not replace student cards each year.
Government Student Assistance
Government student assistace is available to students who meet the eligibilty and demonstrate financial need. To maintain eligibility for government student assistance, undergraduate students must be enrolled in at least 60% of a full course lead (40% of a full course load or 3 units for students with a permanent disability) in each funded term of study. At UVic, 60% of a full course load is 4.5 units each term. This does not include duplicate or mutually exclusive course registrations. Students who apply for government student assistance during Summer Session (may-August) must also ensure there are no periods of more than 2 consecutive weeks during the summer when they are not registered in classes.
If you are receiving student loans, dropping below 4.5 units each term may affect your student loan eligibility. Contact Student Awards and Financial Aid, 2nd floor, University Centre for more information.
Student Responsibilities
You are responsible for the accuracy and completeness of your registration, and for ensuring that your courses conform to the regulations in the University Calendar. See "Undergraduate Registration" and "Academic Regulations" in the Calendar. Academic Departments may drop a course from a student's registration if the student is registered in two courses where the times overlap.
Declaring Attendance Elsewhere
Students who have attended another post secondary institution since their last attendance at UVic must submit an official transcripts of all studies undertaken (including withdrawn/incomplete and/or failed status) by the first day of classes in the session. Failure to disclose attendance at college, university and other post secondary institutions and to submit, in a timely fashion, official transcripts of courses taken will result in suspension for a minimum of one year.
Attendance and Cancellation
If you did not attend classes, do not assume that you have been dropped from a course by a department or an instructor. Courses that are not formally dropped will be given a failing grade, you may be required to withdraw, and you will be required to pay the tuition fee for the course.
Further, departments reserve the right to cancel the registration of any student who is not able to demonstrate that all course prerequisites have been met, or who fails to attend a course within the first seven calendar days from commencement of the course. Not all departments or instructors will choose to exercise this option. A student who, for medical or compassionate reasons, is unable to attend a course during the first seven calendar days from the commencement of the course may apply to the department/instructor within that time to confirm registration in the course.
Course Selection Responsibility
Students are responsible for:
- choosing courses that conform to their intended or declared program requirements and University regulations
- ensuring there is no discrepancy between the declared program they are following and their academic record in My page
- taking only those courses in which they are registered
- checking the calendar description for prerequisites, restrictions and references to duplicate, mutually exclusive or cross-listed courses: credit will not be assigned more than once except as indicated below
Students who have credit for courses taken at UVic more than seven years ago must consult with the appropriate departments and/or the appropriate advising centre to ensure they do not duplicate courses that now have a different number.
Duplicate/Mutually Exclusive Course Registration
Students are solely responsible for checking calendar descriptions, including those for assigned transfer credit, prior to and after registration, for any reference to duplicate, mutually-exclusive or cross-listed relationships (e.g. “formerly,” “not open to...”). Courses that are similar in content are identified in the course title with the notation “formerly” or “formerly part of...” or contain a note within the course description such as, “credit will be granted for only one of…XXX and XXX.” Credit will not be assigned more than once in these courses. You will only receive credit for the same course more than once if the Calendar states that a course may be taken more than once for credit.
Alert: For Government Student Assistance purposes, courses identified as Duplicate/Mutually Exclusive will not be included in your confirmed registration unit total and if your registration drops below 4.5 units of confirmed courses per term (excluding waitlist courses) you will not qualify for Government Student Assistance. If you have questions regarding your Government Student Assistance status, contact Student Awards and Financial Aid, University Centre at 250-721-8423.
Final Examinations
The final examination timetable, will be posted online by the end of October for first term exams (December) and by the end of February for second term exams (April).
Students should wait until the final exam timetable is posted before making travel or work plans.
Outstanding Financial Obligations
If you have overdue accounts you will not be allowed to register (add courses) until these accounts are paid. However, students with overdue accounts may access My page to drop courses before the academic deadline.
Overdue accounts may be from tuition and related fees including those to the UVSS, traffic fines, library penalities, (including lost books), Health Servces, residence rentals and other charges, rotating loans through Student Awards and Financial Aid or other amounts placed for collection by University departments through Tuition Fees. Failure to pay full fees (due September 30 for first term and January 31 for second term) by the published deadlines may result in the cancellation of course registration and denial of services. The University of Victoria does not accept credit cards for the payment of tuition fees or acceptance deposits. Cancellation of course registrations does not cancel your fee obligations. See "Fees" and "Payment of Accounts" in the UVic Calendar.
Students with a Disability
The Resouce Centre for Students with a Disability (RCSD) offers information and support for UVic students who have a disability, or chronic illness. Students who request academic accommodations or other on-campus support should contact an advisor at the RCSD as soon as possible after admission.
The RCSD is located in the Campus Services Building, rm. 150. Email inforcsd@uvic.ca or phone 250-472-4947 to make an appointment.
Online Registration - Instructions
Online Registration through My page is available 24 hours a day, 7 days a week throughout the year subject to operational circumstances. Registration can be confirmed by accessing your course schedule from the "Student Services " tab after signing into My page.
Help Information – Undergraduate Records
For assistance call 250-721-8142 Monday to Friday, 8:30am - 4:00pm (Pacific Time) or email: reghelp@uvic.ca.
Faculty Advising Centres and Undergraduate Admissions are not able to provide timetabling or Online Registration information.
Students with a visual disability who require assistance using Online Registration (My page) may contact a student advisor at the Resource Centre for Students with a Disability (RCSD) by phoning 250-472-4947.
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